How Maintenance Management System Works

Effective maintenance strategy makes or breaks a company and help save you a lot of money and time. It also imparts you with a lot of advantages like prevention of failure of machinery and ensuring security to the operators. It may even contribute to protection of the environment and sustainability by increasing the life of your equipment.

Maintenance is not just applicable to hardware and machinery but also to a computer or network component. Typically, maintenance procedures consist of problem detection, repair, adjustment, revision, monitoring and verification of hardware equipment or even software services. Modern maintenance procedures almost always involve CMMS solutions.

CMMS stands for a computerized maintenance management system. There are a variety of CMMS solutions out there which vary in different aspects, for instance, mobile CMMS, but all the CMMS have four basic steps needed for their implementation. Following these steps will make it easier for you to figure out how they work, and use them for performing preventive maintenance, asset tracking and inventory management.

1. Make a list of your main assets

This is an important step and can be a little exhausting to complete. But doing this will make sure that you will get the best out of your maintenance management system. What you have to do is, you have to register all your equipment with the software, including small and manual tools to large ones – everything that is a part of the industrial plant. After you are done with this, you can now access information regarding your machinery such as the history of tasks that have been done, the time between failures, planned downtime, maintenance, etc.

2. Registration of technical personnel

Now that you have taken care of the machinery, it is time for you to decide who all should be made part of the team and include their names in the system. Everyone in the team including the maintenance personnel, supervisors, technicians and even managers should be added. With this full list, managers can track working hours and thus keep up with the production efficiency.

3. List of preventive maintenance periods

You can enter the date and time for preventive maintenance actions into the system. This will help you automate a lot of the planning process and also to build a more effective picture of all maintenance activities that were implemented. You will be able to understand which processes were not carried out successfully, or if the timing requires some change to be more effective.

4. Inclusion of parts

Including all the parts that are used in the maintenance work in the system will help you in the exact translation of an inventory and understand which parts are not often used for the process. The result is a better view of the total cost of ownership. Spare parts management is made easier too. Thus, a lot of money can be saved. In addition to spare parts registrations, CMMS also lets you identify the name of the manufacturers of each pat and the rate of purchase of each part, thus giving you an idea of when to restock the parts.

Final words

Using a CMMS system can provide you with a lot of advantages like stopping you from unnecessary investment, helping you avoid wastage and by facilitating centralized management of maintenance work. They are fairly easy to use and a much-needed product in the modern maintenance departments.