small-business-software-needsEntrepreneurs, together with managers of small corporations, are always on the search for software solutions to assist them and optimize their business practices. There are dynamic and comprehensive software systems for sale. However, their costly nature could be a barrier for small businesses.

Starting and running your own small business can be a daunting task. Businesses and organizations can benefit from software packages that do not necessitate a significant amount of time committed to training in its use. Whenever small companies make use of an application, it should be easily installed but still highly effective. You can find software packages to help you operate your business based on the specific needs of your company. Invest your time and energy in developing your business, not in setting up software.

Smart business owners can accurately assess their company’s requirements. They consult industry leaders and experts in the area of small business ERP software to determine what options will best suit your organization’s distinctive needs.

On a daily basis, small business owners encounter unique challenges so their software applications ought not to be one among them. When complex applications are curbing your expanding business, wasting valuable time, energy, and funds, then you definitely must make adjustments to your software. The goal of your computer software system is to incorporate fully, consolidate, and standardize data and automate all of your business processes.


Security can no longer be regarded as an add-on consideration that only gets attention after the business has grown to a certain size. It must be a day-one concern, even in a one-person shop. Client and vendor records contain all sorts of personal information that, in the wrong hands, could prove detrimental to the people with whom you do business.

Your CRM database might contain everything from prospective customer addresses to the name of their favorite pet. It is more than enough information for a hacker to crack usernames and passwords. Companies like Target and Sony have become the face of corporate irresponsibility as it relates to security. Don’t let your business join their ranks.


First, you must determine what small business software you need up front. Essentials such as accounting are a given for any business regardless of whether you wish to do your books or simply manage your finances to then pass on to your CPA.

Remember, your CPA works off of the data you provide her. That means you cannot just assume your CPA will catch and fix all your accounting errors. They have to start with clean data. That means you have to start with a certain amount of diligence and a very good accounting app.

The best accounting software of 2016 will have:

  • Mobile access
  • Ease of use
  • Invoicing, estimates, and quotes
  • Bill pay
  • Track time and expenses


The need to schedule goes beyond organizing workers and will often include booking appointments with customers. Because time is essential for the small business owner, you need to do away with your paper schedule which is tedious and unproductive. Solutions that allow you to manage your business, staff, and build a reliable, professional company profile are what you want.

Today’s resource-constrained small business will not only need to schedule meetings but office resources such as desk space. Office hoteling is the newest small business buzzword. It is all about scheduling desk space, computers, and other shared resources when your budget does not allow for the luxury of 1 to 1 person to resource relationship. This type of scheduling can have a big impact on the bottom line.

Keeping in Contact

E-mail is a primary tool to connect with customers for many small businesses. If you are an online company, you will likely correspond with your employees by email as well. It is essential that you enlist an Internet service provider (ISP) you can trust. This ISP will provide your email account as well as the client software application you will use.

But email is becoming rapidly displaced by faster, leaner methods of communication like instant messaging. Already, it is the preferred method of interoffice communication among younger workers. Besides being a more efficient form of communication, it mirrors what they are used to when outside the workplace.

What is Written

Words are all about your business. A Fax, letter, or business plan all require a superior documentation application. A word processing tool is a must for any writing related to your business. From your website to correspondence, what you write represents you and the quality of your business.

Just remember that the world has moved on since the last time you purchased a word processor in a box from an electronics retailer. Microsoft now sells their office suite via a monthly or yearly subscription. The moment you stop paying, you will lose primary functions of the software. Google offers a free solution. But privacy may be compromised.

You also have to integrate the fact that most of your written communications these days are likely intended for publication on the web. It is not destined to be printed out and put into a 3-ring binder. Training your staff on Markdown, and investing in text editors designed with web-standards publishing in mind can pay dividends down the road.

These lightweight and inexpensive editors, such as Ulysses, are relatively easy to learn, simple to use, inexpensive to purchase, and cost practically nothing to maintain. There is no subscription to expire. There are mobile versions of the apps that can be used on mobile devices such as smartphones and iPads. And they are ready for any content you need to throw at the modern web. That is more than can be said for traditional software like Microsoft Word

Customer Relations

As your business grows, it will become increasingly difficult to keep tabs on your clients and your interactions with them. This can become a complicated, time-consuming, and yet still vital task. For this reason, a savvy small business will utilize the customer relationship management (CRM) software. Nothing looks more unprofessional than a company that cannot remember what services they provided and when. CRM makes it possible for your business to maintain a record of your clients as well as your interactions with them.

Historically software providers focused on large business, delivering solutions that were expensive and often contained features small companies would find to be of little use. Nowadays software providers are either offering small business versions of their large corporate systems or designing programs peculiar to the needs of small enterprises.